In the course of meetings, a written consent agenda is important for bringing order to the boards as they offer cut down disruptions experienced in normal meetings. It enables boards to treat the ordinary business as unequivocal decisions, not requiring extensive discursive tactics thus releasing time to be invested on strategic matters. Through the consent agenda, board members can attend to non-controversial issues, like minute approvals or changes to the administration, without wasting any time. But what is a plain and ordinary written consent agenda and how does one implement it?
Well, what is written proportionate to board procedures such as it is simplification is what many look to understand. To cut the long story short, written consent is the possibility for boards to pass adopted resolutions in writing without conducting a meeting or a conference call. This is usually applied for approval of decision which is trivial and does not require formality as to bring everyone at a particular time.
What is the Process of a Written Consent Agenda?
In a written consent agenda, the materials would usually involve a list of agenda items to be dealt with and approved prior to the board meeting. The board members get a chance to examine them, and in the absence of any objections, the whole and all on the consent agenda is passed in a show of hands at the beginning of the meeting. If any board member wants to discuss specific company activities that are listed under this section, then that activity can be taken out from the consent agenda and discussed thoroughly.
Such a procedure allows boards to dispose of recurrent matters by routine means without taking precious time for active decision-making and discussion. Such a spiral approach to documentation organization within the meetings has been quite useful since it helps keep the meeting on track whilst all the additional approvals that need to be done are done in an orderly manner.
Written Consent Agenda Benefits
Among the numerous benefits that a written consent agenda is likely to offer the members of the board meeting is time ease. When all the back office duties and minor items of a board meeting are grouped together, the board would be able to spend little or no time at all on unnecessary issues about administrative work. This particular time-saving strategy is of great importance during meetings where difficult resolutions have to be made since it enhances the amount of time available for unnecessary arguments that need deeper reflection.
In addition, it allows both the parties involved to maintain accountability and transparency by making use of the written consent. The items mentioned on the consent agenda go to board members before any meeting with the intent that no party is left out from looking and making objections. This process makes sure that there is proper communication. It also promotes the fact that whatever decision is arrived at is made fully aware of the situation surrounding the decision.
When To resort To The Use Of Written Consent In A Board Meeting
Among them, written consent is properly applied when an issue has to be solved amid the meetings scheduled and when there is no need for debate on a general issue. For instance, it is still possible to adhere to the regulations without calling for the entire board to approve a previously approved contract or endorsing a financial report by casting a written consent.
None the less, it is wise to point out how not every board issue is appropriate for a written consent agenda. Such decisions or issues that are difficult should always be handled in a normal board meeting so that all corners can be tackled.
Balancing the Board’s Operations to Save Time with the Use of a Written Consent
In particular, knowing what is written consent and how best to incorporate a written consent process can help improve the usabilityof board meetings. Reducing the number of normal approvals and also shortening the time to make decisions enables the boards to reserve their attention towards the strategic tasks that are more productive. So adding a written consent agenda into your board’s practices means a practical improvement of the output of the business.